User’s Guide

      Contents
Opening a New Gradebook
Opening a Class
Selecting a Spreadsheet
Sorting Students
Adding Students to a Class
Removing Students from a Class
Setting Up Grading Scales
Creating a New Task
Editing Tasks
Importing Tasks
Working With Reports
Identifying Students by Student Number
Setting Up a Progress Report by Email
Entering Recipients' Email Addresses
Sending a Progress Report by Email
Reporting Grades
Copying Scores to a Spreadsheet
Creating Hot Links
Final Exam Grades
Final Grades for Course
Using a Year to Date Spreadsheet
Copying Scores to a Year to Date Spreadsheet
Taking a Gradebook Home
Opening a Gradebook at Home
Opening a Gradebook at School after Working at Home
 

Opening a Gradebook

A new gradebook was created for each teacher at the beginning of the year using class list information from Classxp.  You do not need to create a new gradebook.  You simply need to open the gradebook that was created for you on the server.

1.  Double click the InteGradePro icon to start up IGPro.
 *The first time that IGPro starts up, the “Welcome to InteGrade Pro” window may open asking where you would like to store your gradebook.  If asked where to store gradebooks, select “Yes, I’d like to store my gradebooks on my school’s InteGrade server” and click “Continue”.
2.  The InteGrade Pro window will open.  Select “Open a gradebook on a server” and click “Ok”.

 3.  A new window will open displaying an icon for your building’s server.  Verify that the server for your building is highlighted and click “Enter” or double click the icon.
4.  In the login window, enter your username and password.  Your IGPro password is separate from your BASD network login password.  You may use the same password for both systems but you will have to set up each password separately.
  *If you can not login to your gradebook, contact your building trainer or complete a technical service request.
  *You may be prompted to change your password at the first login.  Select the password of your choice (six characters minimum).
  *To change your password: complete the procedure under Setup > Password.
5.  Verify that your user name is displayed in the user box and that your user name appears on the gradebook listed under the “Name” column. 

6.  Open your gradebook by selecting the name of your gradebook and clicking “Open” or by double clicking the name of your gradebook.
7.  Imported files will be downloaded.  Click “Ok” to continue when the download completes.
8.  When the “Auto-update from administration” is completed, click “Ok”.

Opening a Class
1.  Use the down arrow at the right end of the “Class” box to display a list of all of your classes.
2.  To open a class, click the down arrow, move your mouse to highlight the class that you wish to open and then click the mouse.
3.  To view a different class, select the class from the “Class” box.
  *Only one class is displayed at one time.

Selecting a Spreadsheet
A spreadsheet is a section of a gradebook used to record tasks and scores for one particular class.  Individual spreadsheets should be used for each grading period.  End Term Spreadsheets are only used to report grades at the end of a grading period.
1.  Use the down arrow at the right end of the “Spreadsheets” box to display a list of all of your spreadsheets for the class which is currently open.
2.  To open a spreadsheet, click the down arrow, move your mouse to highlight the spreadsheet that you wish to open and then click the mouse.
3.  Use this procedure to switch from one grading period to the next.

Sorting Students
1.  To sort a class list in alphabetic order, click any area of the “Student Name” bar.
2.  A drop down menu will open.  Select “Sort Students by Column”.
3.  If you desire to sort by other criteria, select “Sort Students…”.

Adding Students to a Class
All adds and drops will be administered by guidance.  Once an add or a drop is entered into Classxp, you will be able to view the change using Classxp.  In order for the change to be evident in IGPro, guidance must run a program that updates your IGPro class lists.
Since IGPro requires every student to have a unique identification number, do not manually add students to any class. 
Contact your guidance office and ask to have your IGPro class list updated.  Once the IGPro class list is updated, the names of new students will automatically appear in the appropriate classes.

Removing Students From a Class
A tilde (~) preceding a student’s name (for example, ~Robert Jones) identifies inactive students.  Inactive students appear at the end of all student lists when sorted.
1.  With a class open, double click the name of the student who you wish to remove from the class.
2.  The “Students” window will open displaying the class list with the name of the target student highlighted.
3.  With the name of the target student highlighted, click the “Delete” button at the bottom of the class list.
4.  The “Delete Student” window will open listing three options.  Select the appropriate action. 

Setting Up Grading Scales
1.  From the toolbar, select “Setup” > “Grading Rules”.
2.  Use the “Grade Tables” tab to verify that the correct grade scale is selected for your school.

Grading By Total Points
**The default setting for all marking period spreadsheets is Total Points.  If you wish to calculate all grades by total points, you do not need to make any changes to the Type Sets. 
1.  Under “Setup” > “Grading Rules” click “Type Sets” to view grading options. 
2.  Task types such as “Homework” and “Test” may be added or removed to identify tasks but they do not affect grade calculation.

Grading Using Weighted Scores
Weighted scores can be used to assigned different values to tasks within a single class and can also be used to set up different grading scales for different subjects.
1.  From the toolbar, select “Setup” > “Grading Rules”.
2.  Click “Type Sets” to view grading options. 
3.  Use “New Type” and “Delete Type” to add and remove task types such as “Homework” or “Test”.
4.  Use “New Set” to create a new grading set such as “Language Arts” or “Social Studies”.  This is only necessary if different grading methods are used in each class.

5.  Enter a value for each task type.  The total points for a type set do not have to equal 100.
6.  Select “Setup” > “Classes” to assign the appropriate grading type set to each class.
7.  For each class, select “Setup” > “Spreadsheets” and set the Calculation Method to “Weighted Type”.

Creating a New Task
IGPro uses the term “Tasks” to refer to the assignments or “grades” that are entered into a spreadsheet.
1. From the “Tasks” menu, select “New Task”.
2. Click “Next”
3. Type the task name.
4. Enter the date assigned and the due date.
5. Select the type of task from the drop-down list.
6. Enter the “Out of score.7. If you choose, you can enter a scale factor and a maximum score (the same as the Out of score). If you do so, you are warned if you accidentally enter a score higher than the maximum.
8. Click Create.

Editing Tasks
1. From the “Tasks” menu, select “Edit Tasks”.
2. From the task list at the left, select a task to view or modify.
3. Use the “General” tab to change name or due date of this task.
4. Use the “Points” tab to change the task type, point value or weighting.

Importing Tasks
Once a set of tasks is set up for a particular class, the Import Tasks command can be used to copy the tasks to other spreadsheets that will use the same tasks.
1. From the “Task” menu, select “Import Tasks”.
2. On the “Import Tasks” screen, click “Save Gradebook Now”, then click “Next”.
3. Select the gradebook file you want to import from and click “Open”.
4. Select tasks and click “Next”. You can import tasks only from numeric or skill spreadsheets.
6. Select the specific items you want to import from that gradebook to yours. Use the All and None buttons to quickly select and deselect.

7. Verify that the correct “From Class”, “To Class” and spreadsheets have been selected.
   *Listing the same spreadsheet in the “From Class” and “To Class” boxes will produce multiple copies of the same tasks on one class.
8.  Click Import.

Working With Reports
The IGPro provides a number of reports and graphs you can use to analyze the performance of your students and review the effectiveness of your tasks.  Progress reports can be printed or sent by email.
1. Select a report from the “Reports” menu.
  *The “Student Progress” report will display individual progress reports for each student which can be shown to students onscreen or printed.
  *The “Spreadsheet” report will create a list of all selected students and all selected tasks on a single sheet.  The Spreadsheet report is the best way to create a hard copy of your gradebook.
2. Select the specific students and content you want to see on the report.
3. Click Next.
4. Click Print.

Selecting Students and Tasks on a Report
1.  To select all or nearly all the students or tasks, click “All”, then deselect the ones you don’t want included.
2.  To select only a few students or tasks, click “None” to clear the list, then select the items as necessary.

Identifying Students by Student Number
1.  In the report window, click “Setup”.
2.  Under “Identify Students by” click the circle next to “Other” and select “Student Number”.
3.  Remove the check mark next to “Name”.

Setting Up a Progress Report by Email
Before a progress report can be sent by email, the teacher’s email account settings must be entered.
1.  From the “Setup” menu, select “Communication”.
2.  Under the “General” tab, enter your name as you want it to appear on progress reports along with your email address, class web page and school web page.
3.  Under the “Email” tab, verify that the method for sending reports is “Sendmail (SMTP)".
4.  Next to “Email Server” enter “email.basd.net”.
5.  For “Account Name”, enter your BASD user name.
6.  Click “Server Requires Authentification” and enter your BASD.net password (The password used to logon to a computer and to check email.) in the “Password” box.
7.  Click “Close”

Entering Recipients’ E-mail Addresses
Email addresses for parents and students must be entered using Classxp.  Email addresses entered directly into IGPro will be overwritten by information in Classxp.

Sending a Progress Report by Email
1.  From the “Reports” menu, select “Email Student Progress…”.
2.  Use the “Email Progress Report” window to select the students for which progress reports will be emailed as well as the information contained in the report.
*If comments have been entered as student, task, or spreadsheet “Notes” be aware that the comments will appear on progress reports unless the box next to the appropriate box is unchecked.

3. Click “Next”.
4.  Use the scroll bar across the top of the “Email Progress Report Preview” screen to view each individual report.
5.  Use the check boxes to the left of each recipient’s name to specify who the report will be sent to.
6.  Click “Setup” to change the teacher name and web site information.
7.  After verifying the report information, click “Send All”.
*If any email address is incorrect or undeliverable, the delivery process will not finish.  Progress reports for students listed after the undeliverable address will not be delivered.  Email addresses can be verified by sending a message using Outlook.  If the test message is returned as undeliverable, remove the email address from your gradebook.

Reporting Grades
1.  Enter all scores and verify all marks for all classes.
2.  Copy the marking period spreadsheet grade to the corresponding End Term Spreadsheet.  This can be done by using Hot Links.  (See Creating Hot Links)
    *Only the grades and comments on the End Term Spreadsheets is exported.  If grades are not entered on End Term Spreadsheets, grades will not be exported.
3.  Enter comments, as needed, on the End Term Spreadsheet.
4.  Once the End Term Spreadsheets are completed, select “File” > “Export from Gradebook”.
5.  Select the current marking period from the “Export from Gradebook” and click “Next”.
6.  If a Warning message displays an error message, verify that all students have valid scores.  If a student has an incomplete, click “Continue with export anyway” and click “Next”.
7.  At the next prompt, click “Export”.  This procedure exports grades from all End Term Spreadsheets at once.
8.  After guidance runs the data exchange to "pick up" your grades, grades can be verified or changed using Classxp.  Select “Performance” > “Class Grades”.

Copying Scores to a Spreadsheet
At the end of a grading period, scores must be copied onto End Term Spreadsheets in order to export grades.  You can also use the copy procedure to move scores to a Year to Date spreadsheet used to keep a running average of student grades.
1. Open the spreadsheet to which you want to copy to.
2. Right click the name of the target grade column and select “Replace Task”.


3.  Select the class and spreadsheet from which you want to copy grades.
4. Click “Next”.
5. Select the “Marking Period Spreadsheet Grade” and click “Next”.
6. Select “Raw Score” and click “Next”.
7.  If you wish to use hot links, click the “Hot Link Grades” checkbox and click “Ok”.  Otherwise, just click “Ok”.

Creating Hot Links
Hot links can be used to automatically update the scores on End Term Spreadsheets.  With a hot link, each time the grades are recalculated on the numeric or skill spreadsheet, the data on the End Term spreadsheet is automatically updated. You can remove a hot link at any time or recreate one if it is broken inadvertently.  Hot links can only be used on End Term Spreadsheets.
1. Open the End Term Spreadsheet to which you want to copy grade total information.
2. Right click the name of the target grade column and select “Replace Task”.
3.  Select the class and spreadsheet from which you want to copy grades.
4. Click “Next”.
5. Select the “Marking Period Spreadsheet Grade” and click “Next”.
6. Select “Raw Score” and click “Next”.
7. Click the “Hot Link Grades” checkbox and click “Ok”. 
  *Error messages will be displayed for missing or invalid scores.

Final Exam Grades
1.  To include the final exam grade as part of the marking period grade, simply enter the final exam grade as a task on the marking spreadsheet.
2.  When the final exam grade must be reported separate from the marking period grades, enter the final exam score in the Semester Exam Grade column of the End Term Spreadsheet. 

Final Grades for a Course
1. The Year To Date (YTD) Spreadsheet can be used to calculate the final grade for each student.
2. Since the YTD Spreadsheet is not an End Term spreadsheet, the scores are NOT exported to ClassXP.
3. Follow the directions below under "Using a Year to Date Spreadsheet" to calculate the final grade for each student.
4.  Once all final grades have been calculated, use the procedure under "Copying Scores to a Year to Date Spreadsheet" to copy the scores from the YTD Spreadsheet to the Final Grade Column on the End Term Spreadsheet.
  *High school teachers who teach semester courses need to set the "Scale Factor" for each marking period score as 2 while the final should be set to a scale factor 1 in order to weight the final exam as 20% of the student's grade for the course.  To do this, select Edit Tasks, and click the Points tab to open the window shown below. 

Remember:  Only the scores and comments on the end term spreadsheet are exported to Classxp.
 

Using a Year to Date Spreadsheet
Many teachers find it useful to create a year to date spreadsheet to keep a running average of a student's grade for the year.  While hot links can not be used with a year to date spreadsheet, scores can be quickly copied from the appropriate spreadsheets.
1.  Open the Year to Date Spreadsheet and select “Tasks” > “New Task”.
2.  Enter one task for each marking period plus a task for the final exam.  For a year long course with a final exam counting as 20% of the final grade, use a numeric total points spreadsheet with five tasks (one for each marking period, one for the final).  Make each task worth 100 points.
3.  Enter scores for a student and verify that the weighting is correct.
4.  Once a year to date spreadsheet has been created, it can be imported into other classes that use the same grading method.
  *High school teachers who teach semester courses need to set the "Scale Factor" for each marking period score as 2 while the final should be set to a scale factor 1 in order to weight the final exam as 20% of the student's grade for the course.

Setting Up a Year to Date Spreadsheet
Many teachers find it useful to create a year to date spreadsheet to keep a running average of a student's grade for the year.  While hot links can not be used with a year to date spreadsheet, scores can be quickly copied from the appropriate spreadsheets.
1.  Open the Year to Date Spreadsheet and select “Tasks” > “New Task”.
2.  Enter one task for each marking period plus a task for the final exam.
    For a year long course with a final exam counting as 20% of the final grade, use a numeric total points spreadsheet with five tasks (one for each marking period, one for the final).  Make each task worth 100 points.

3.  Enter scores for a student and verify that the weighting is correct.
4.  Once a year to date spreadsheet has been created, it can be imported into other classes that use the same grading method.
  *High school teachers who teach semester courses need to set the "Scale Factor" for each marking period score as 2 while the final should be set to a scale factor 1 in order to weight the final exam as 20% of the student's grade for the course.

Copying Scores to a Year to Date Spreadsheet
1.  Right click the gray box with the name the target task column on the Year to Date Spreadsheet (Ex. 1st marking period) and select Replace Task.
2.  Select the class from which the marking period grade should be copied.
3.  Select the spreadsheet for the marking period to be copied and click Next.
4.  Select the spreadsheet grade and click Next.
5.  Select Raw Score and click Next, then click Ok.
6.  Repeat the procedure for each marking period and each class.  

Taking a Gradebook Home
Use of InteGrade Pro at home requires local installation from a CD.  Submit a technical service request to obtain a copy of the IGPro CD.
1.  Open your gradebook on the server at school
2.  Select “File”, “Save as”.
3.  In the “Open-Not Connected” window, click the “Local” button.
4.  In the “Save as” window, use the “Save in:” box to find and select Floppy (A:).                                
    Note: Laptop users should save gradebook to C: drive rather than Floppy A:.
5.  Enter the name of your gradebook.  Ex: jdoe2002.gbf
6.  Click “Save”.

Opening a Gradebook at Home
1.  Double click the IGPro icon on the desktop.
2.  Select “Open a Gradebook on Your Computer” and click “Ok”.
3.  In the “Open” window, use the “Look in:” box to find your gradebook on Floppy (A:).
      Note: Laptop users should use C: rather than Floppy (A:).
4.  Double click the name of your gradebook file (ends with .gbf) to open it.
5.  The “Open Gradebook” window will as you to enter your password.  Enter the password that you use to login to the IGPro server at school.
6.  Make desired changes and save the gradebook. 
  *You can also use “Save as” to save a backup copy of your gradebook to your C: drive at home.

Opening a Gradebook at School after Working at Home
1.  Double click the IGPro icon on the desktop.
2.  Select “Open a Gradebook on a Server” and click “Ok”.
3.  In the “Open-Not Connected” window, click the “Local” button.
4.  In the “Open” window, use the “Look in:” box to find your gradebook on Floppy (A:).
      Note: Laptop users should use C: rather than Floppy A:.
5.  Double click the name of your gradebook file (ends with .gbf) to open it.
6.  The “Open Gradebook” window will as you to enter your password.  Enter the password that you use to login to the IGPro server at school. 
  *In order to update class lists and export grades, the gradebook will need to be saved to the network server and opened on the server.