1. How do I enter an absence in Frontline?  
*Click on Absence Guide for step-by-step instructions on how to create an absence  
*Absences must be created before the absence is taken & must be in Frontline by 6:45 am    
-If you miss the 6:45 am deadline, you must do the following:    
*Call Jeffrey Baker at 814-355-4814 ext. 3054      
-Provide Jeffrey Baker with your name, absence reason, and time of absence    
*Email the following:    
  -Jeffrey Baker, Substitute Coordinator, Email
-Heather Auman, Human Resources Coordinator, Email 
  -Your designated administrative team and building secretary      
*Please Note: Frontline and Employee Portal do NOT communicate in real time.      
Absences are transferred weekly. Each Monday afternoon, absences from the week prior are imported into portal and absences are updated monthly in Frontline. 

2. What do I do if the district has a delay, dismissal or closing?   
*For Support Staff, click on Support Inclement Weather Guidelines    
*For Professional/Administrators, click on Prof/Admin Inclement Weather Guidelines 

3. How do hourly employees use the electronic timesheets? 
*For instructions on how to clock in and out as well as view your electronic timesheet, click on Electronic Timesheet Instructions 

4. My name changed. How do I make the change with the district? 
*The following forms are required to update name changes in our systems:    

-Copy of marriage license or court document showing the name change    

-Copy of new social security card      

Professional Staff - Teaching certificates must reflect your legal name
    Please send an update certificate to Human Resources 

5. I recently moved or plan to move. How do I notify the district?
*Complete the Local Residency Form and send to Human Resources    

-This form updates PSERS, Payroll, Employee Portal and Capital Blue Cross 

6. I recently had a child or adopted a child. What do I need to update with the district? 
*For those with district health insurance, children are automatically added to the policy for the first 30 days following the birth or the adoption date.  

*To permanently add to policy, complete a Capital Blue Enrollment/Change Form and send to Human Resources 

7. I need help with benefits or had an insurance claim denied. What do I do? 
*Contact Benefit Resource Center at 1-855-874-6699 to talk to an employee advocate 

8. Where can I find my Clearance Dates the district has on file? 
*Sign into your Employee Portal   *Click on Employee Demographics
-Employee clearances are good for (5) years    
-Sign into Vector Solutions    
  *On the left hand side, click on Training History  
-More information on clearances can be found here 

9. How do I get reimbursed for mileage and expenses? 
*Complete the appropriate form in ScriptApp        
-Use the mileage chart to calculate mileage within district building                     
-Mileage is reimbursed at the rate and in accordance with regulations established by the IRS     

*Conference registration and lodging costs will be reimbursed with receipt and prior approval    
*The district provides an allowance of $40 per day for meals with receipt 

10. How do I convert from a Level I Certification to a Level II Certification? 
*Click on Conversion to Levell II for step-by-step instructions on how to begin the Level II process 

11. How do I get paid for attending Professional Learning Days as Support Staff?     

*In order to be paid for attending sessions, please fill out the certificate found here.      
  -Once the certificate is filled out, return the completed certificate to the payroll office.      
  -As in the past, NO clocking in/out is required.  
-For mandatory trainings, please print out the certificate at the end of the module for proof of completion to the payroll office to be paid.